Office Manager Job Position in the United Kingdom

About the Job:

Who We Are?

We at Multiplex are changing cityscapes all over the world. As a cutting-edge construction firm, we design and build complex, recognizable, and environmentally responsible structures that enhance the social, cultural, and economic fabric of the areas we service. We take on tasks that others would consider insurmountable, question accepted wisdom with an entrepreneurial spirit, and consistently find and provide value in unexpected ways.

What is the job description in its entirety?

Overseeing office operations at our New Zealand House project site office is the main duty of this position. The Office Manager will support the project team and manage daily office tasks under the direction of the Project Director. This is a project-oriented role that might need some sporadic trips to headquarters. Additionally, the person filling this position will make sure that the site receptionist’s duties are carried out effectively and in accordance with Multiplex’s set standards.

Additional duties consist of:

1. Being a key player in the establishment of new or additional office locations.
2. Efficiently managing the project’s office supplies; while certain responsibilities may be assigned, the Office Manager still has final say.
3. Ensuring that each member of the project team has the knowledge and resources required for their position.
4. Endorsing the sustainability and health and safety initiatives.
5. Coordination and informing project staff about outside site visits, in conjunction with the Project Leads and Handover Manager.
6. Arranging and coordinating social events, team meetings, team-building exercises, project topping out ceremonies, and completion events.

What qualities and credentials are necessary to succeed in this role?

Proficiency and Background:

It is required to have prior experience in a similar capacity on a building site. Furthermore, preferred credentials and background include:
1. Prior office relocation support experience.
2. Proficiency in communication – the ability to effectively and concisely transmit knowledge to others.
3. It is beneficial to know how to use IFS software.
4. Excellent problem-solving abilities: recognizing complex issues and gathering relevant data to create and assess possible solutions.
5. The ability to make decisions, which involves weighing the advantages and disadvantages of several options to determine the best course of action.

What is the culture of the company like?

Advantages:

As a construction company, we are devoted to producing exceptional projects that have a long-lasting, beneficial influence on the places we build. We have a passionate crew that works hard and is driven. Our flat management structure guarantees that you can have casual talks in the kitchen with our Managing Director, just like you would with any other team member, and our work environment is friendly. We often plan social events for the entire company to encourage communication amongst our projects, and we offer a lot of clubs and activities to make sure you’re never bored!

The following are some benefits of working at Multiplex:

Annual bonus up to 8% of the company’s pension, discretionary
private health insurance, a program for employees, and a virtual general practitioner
One day of volunteer leave each year, possibilities to purchase additional vacation, and 25 days of yearly leave

a number of optional and flexible benefits, such as dental coverage, season ticket loans, discounted gym memberships, and a ride-to-work program.

At Multiplex, we’re dedicated to creating a diverse, inclusive workplace that celebrates the inherent traits of each person. We firmly believe that diversity celebrates our differences, thus we invite suitable candidates from a range of backgrounds to apply and join Multiplex. Through “Multiplex Flex,” we provide flexibility in work arrangements that go beyond remote employment. For this position, we are willing to talk about flexible work schedules, and we look forward to speaking with you about your individual needs.