Project Administrator Role in the UK – Apply Today!

📍 Location: United Kingdom
🕒 Job Type: Full-time, Permanent
💼 Industry: Engineering | Construction | International Projects
💷 Salary: Competitive, based on experience
📅 Start Date: ASAP

👋 About the Role

Are you highly organised, proactive, and detail-driven? Do you have experience supporting project teams and managing documentation across multiple stakeholders?

We are currently recruiting a Project Administrator to join a dynamic and collaborative team working on high-value Angola-based projects. You will play a vital role in ensuring seamless communication between project managers, engineers, suppliers, and logistics partners — helping keep the project on time, on budget, and well-documented.

If you’re seeking a position where no two days are the same, and where your organisational skills can have a real-world impact, this could be the ideal opportunity for you!

🧩 Key Responsibilities

As a Project Administrator, you will be a central figure in supporting the administrative and clerical needs of the project lifecycle. From supplier communication to logistics and financial tracking, you’ll contribute to the smooth running of all project operations.

Your daily tasks will include (but are not limited to):

📁 Project Documentation & File Management

• Update and maintain comprehensive project documentation, including control files, procurement records, shipping files, and RFQs
• Ensure all data is accurately recorded, easy to retrieve, and regularly backed up
• Support project engineers and managers by managing document flow between internal departments and external partners

📞 Communication & Liaison

• Serve as the first point of contact for suppliers, contractors, and freight forwarders
• Coordinate internal communication among the project team, providing day-to-day clerical support
• Support stakeholder engagement by drafting and distributing RFQs, and collecting supplier responses

🧾 Purchasing & Invoice Processing

• Assist with the RFQ process, from supplier research and drafting to tracking and filing responses
• Raise and track purchase orders, ensuring proper alignment with procurement procedures
• Verify and process supplier invoices, matching them to relevant purchase orders and liaising with finance for approval

🚢 Shipping & Logistics Coordination

• Collaborate with freight forwarders and logistics partners to coordinate shipments
• Prepare and file all necessary shipping documentation
• Track and report shipment status updates to project teams

💷 Financial Reporting

• Maintain accurate finance-related records for month-end reporting, cashflow forecasting, and supplier payment planning
• Update and distribute payment reports and assist with finance file management

🗓️ Meetings & Administration

• Assist in planning, scheduling, and coordinating meetings
• Record clear and accurate minutes, distribute promptly, and follow up on action points
• Perform general administrative duties to support project efficiency

🔍 Candidate Profile

We’re seeking an experienced administrator who is passionate about efficiency, problem-solving, and teamwork. You’ll be working in a fast-paced, detail-oriented environment — flexibility and a calm approach to multitasking are key!

✅ Essential Requirements

• Proven experience in a Project Administrator or Project Coordinator role
• Strong organisation and time management skills
• Excellent written and verbal communication abilities
• Advanced PC literacy, especially in Microsoft Excel, Word, PowerPoint, and Gmail/Google Workspace
• A natural problem solver who thrives under pressure
• Able to manage multiple tasks, deadlines, and stakeholders with a clear head

⭐ Desirable Skills

• Experience in logistics and shipping administration
• Previous involvement with international project teams
• Familiarity with RFQ and procurement processes
• Exposure to invoice matching and financial documentation

💼 Why Join Us?

Joining our team means being part of a global project landscape with room to grow and develop. You’ll contribute directly to the delivery of impactful international work and gain exposure to all areas of project execution — from procurement to logistics to finance.

🌟 What We Offer:

• Competitive salary and benefits
• Supportive team environment with career development opportunities
• Flexible working conditions depending on project demands
• A chance to work on global projects and build an international portfolio
• Training and support to help you strengthen your administrative and project coordination skills

🧠 What Success Looks Like

Within your first 3–6 months, you’ll be:

• Fully integrated with the project team, acting as a reliable support point for administration
• Confidently managing RFQ and PO processes end-to-end
• Accurately updating records for shipments, invoices, and financial reports
• Effectively communicating with both internal and external stakeholders
• Helping keep the project on track through detailed record-keeping and organised documentation

🌍 Diversity & Inclusion

We’re committed to creating an inclusive workplace that values all voices and perspectives. We encourage applications from individuals of all backgrounds, abilities, and experiences.

Whether you’re returning to work, changing careers, or looking to build your first long-term administrative position — if this role resonates with you, we welcome your application.

📩 How to Apply

📄 Ready to make your next career move?

Please submit your CV and a short cover letter explaining why you’re a great fit for the Project Administrator role. Include examples of your previous experience managing procurement, shipping, or project documentation.

🕒 Deadline: Applications are reviewed on a rolling basis — apply early to avoid disappointment!

🚀 Join Us and Shape Project Success

This is your opportunity to become an essential part of a high-performing project team working on international initiatives that make a difference. If you love organising, communicating, and helping projects run like clockwork — then we want to hear from you.

🛠️ Apply today to be our next Project Administrator!