Join a Sustainable Revolution: Office Administrator Role!

Join a Sustainable Revolution: Office Administrator Role!

Are you a highly organized professional looking for a meaningful career move? Indeed, OctaiPipe is seeking a talented Office Administrator to join our ambitious team in London N1C. We are a fast-growing technology company. Our mission focuses on optimizing energy in data centers through decentralized artificial intelligence. Therefore, you will play a vital role in a company that is truly changing the world.

Alt: A modern London workspace where an Office Administrator manages daily tasks.

Support Our Mission as an Operations Coordinator

Furthermore, OctaiPipe harnesses a revolutionary idea. We move algorithms to the data source rather than moving the data itself. We use federated AI to achieve this goal. Consequently, our ACE application helps data centers cool more efficiently. We are currently growing very fast. We recently closed a funding round. Now, we want to accelerate our growth even further. This adventure offers the right candidate an incredibly exciting role.

Your Daily Impact as an Office Support Manager

In this position, you manage the smooth daily running of our office. You support core processes like travel and budgets. Moreover, you coordinate vendors and plan company events. You act as the first point of contact for all office queries. You will help shape our company policies. Thus, you ensure our people have everything they need to work effectively. This role suits a proactive person who enjoys a fast-paced environment.

Key Responsibilities of an Admin Specialist

1. Office and Employee Support

• You will own daily office operations.

• Specifically, you manage supplies, equipment, and meeting rooms.

• You will liaise with building management.

• You ensure our workspace stays safe and tidy.

• You will handle onboarding and off-boarding tasks.

• In addition, you oversee monthly expenses.

2. Leadership and Team Logistics

• You provide general support to our VP of Ops.

• You schedule important internal meetings.

• Also, you coordinate company off-sites and travel.

• You manage catering within a set budget.

• You gather data for operational reporting.

3. Better Processes and Clear Guides

• You maintain all operational documentation.

• Therefore, you keep our how-to guides up to date.

• You identify inefficiencies in our current travel or expense workflows.

• You propose practical improvements for the team.

• Finally, you help reinforce a culture of accountability.

Alt: A professional team collaborating with an Office Support Manager.

Essential Traits for Our New Workspace Lead

Essential Skills:

• You have proven experience in administration.

• You possess strong organizational skills.

• Indeed, you show excellent attention to detail.

• You feel confident working with budgets and invoices.

• You can explain complex policies clearly.

• Furthermore, you speak and write English fluently.

• You use tools like Google Workspace or Microsoft 365 daily.

Desirable Skills:

• You have experience with international business travel.

• You know how to use tools like Pleo or Xero.

• Moreover, you have worked in a hybrid-working company before.

• You understand basic vendor administration.

Personal Attributes:

• You are highly reliable.

• You enjoy helping others succeed.

• Consequently, you have a service-oriented mindset.

• You focus on finding solutions.

• You can work independently.

• You remain professional in all interactions.

Why You Should Join Our Growing Team

OctaiPipe offers a chance to work on global sustainability. You will influence how AI applies to critical infrastructure. Additionally, you will collaborate with experts in AI and operations. We are a well-funded scale-up with big goals. You will help us reduce carbon emissions worldwide. This is a full-time, permanent role in a hybrid setting.

Would you like me to draft an onboarding checklist to help you visualize your first week in this role? Apply Now!