Systems and Operations Assistant Job Opportunity in London
Imperial College London
Systems and Operations Assistant Job Opportunity in London
Imperial College London is seeking an organized and proactive professional to join their Communications Division as a Systems and Operations Assistant. Specifically, this full-time, open-ended position offers a hybrid working schedule based at the White City Campus, with a salary range between £38,608 and £41,666 per year. Additionally, applications close on November 10, 2026, making early submission strongly encouraged.
About the Role
As a Systems and Operations Assistant, you will work closely with the Operations and Resource Officer and Creative Services Manager. Furthermore, you will provide essential operational, project, and administrative support across the Communications Division. As a result, you will help ensure the smooth delivery of communications activities across a world-leading university. Consequently, your work will facilitate efficient decision-making, resource scheduling, and digital asset management.
Key Responsibilities
Project & Meeting Coordination: Coordinate meetings, prepare agendas and minutes, track action items, and maintain project records and timelines.
Operations & Finance Support: Assist with procurement, raise purchase orders, process invoices, maintain expenditure records, and manage supplier documentation.
HR & Onboarding Administration: Support recruitment workflows, staff onboarding, and training administration for employees, freelancers, and casual workers.
Systems & Resource Management: Provide first-line support for digital asset management platforms, maintain SharePoint and Microsoft 365 environments, and monitor resource scheduling.
Candidate Requirements
Administrative Experience: Proven experience providing administrative support in a busy office or organizational environment.
Technical Proficiency: Strong working knowledge of Microsoft 365 applications (Outlook, Word, Excel, Teams), alongside an interest in digital asset management systems and taxonomy structures.
Core Competencies: Excellent organizational skills, strong attention to detail, proactive problem-solving abilities, and effective interpersonal communication.
What Imperial College London Offers You
Competitive Salary & Leave: An annual salary between £38,608 and £41,666, complemented by a sector-leading 43 days of annual leave plus public holidays.
Professional Development: Access to excellent training programmes, professional development opportunities, and career progression pathways.
Comprehensive Benefits: Generous pension arrangements, flexible hybrid working options from day one, staff wellbeing initiatives, and inclusive network communities.
