Strategic Opportunity: Executive Assistant – Operations in London!

Strategic Opportunity: Executive Assistant – Operations in London!

If you’re looking to significantly elevate your career as an Executive Assistant specializing in operations, this is your chance to join Fanvue — the fastest-growing AI-powered creator monetization platform. We are actively reshaping the creator economy, helping creators connect, grow, and earn smarter than ever before. This role offers a unique opportunity to work closely with the Chief Business Operations Officer (CBOO), shaping critical operational systems and driving high-impact decision-making.

About the Role

As an Operations-focused Executive Assistant, you won’t just perform classic EA duties; you will become a strategic partner who keeps everything running seamlessly. Therefore, you will build essential workflows, organize priorities, optimize internal communication, and help define how the executive team operates. You will be given the autonomy to design efficient systems and create processes that measurably enhance productivity across the business.

What You’ll Be Doing

Your role encompasses two primary areas of focus: Operational Excellence and Systems Improvement.

1. Operational Excellence

• Workflow Management: Manage calendars, schedules, and the CBOO’s day-to-day workflow.

• Communication: Organize inboxes, draft key communications, and escalate urgent messages where needed.

• Meeting Support: Prepare detailed meeting briefs, actionable summaries, and meticulously track follow-ups using tools like Notion.

• Logistics: Coordinate travel arrangements and events, including occasional international logistics. ✈️

• Productivity: Maintain task and productivity systems, utilizing tools like Notion, Todoist, and Reclaim.ai.

2. Systems & Process Improvement

• Framework Building: Help build crucial Standard Operating Procedures (SOPs), decision frameworks, and efficient vendor/expense processes.

• Tool Optimization: Maintain and optimize operational tools to improve focus and overall efficiency.

• Prioritization: Prioritize essential tasks and filter requests to ensure the executive team focuses on high-impact work.

• Access Control: Oversee basic onboarding/offboarding flows and access/security processes.

3. Executive & Personal Partnership

• Personal Support: Manage personal diary items, reminders, gifting, and special occasions for the CBOO. 🎁

• In-Person Presence: Join essential in-person meetings or events in London when required.

• Productivity Enhancement: Continuously improve personal productivity systems to ensure smooth operations.

Who We’re Looking For

Must-Haves

• Location: Must be based in the UK, with easy access to London.

• Experience: 2–4 years of Executive Assistant (EA) or Personal Assistant (PA) experience in a fast-paced environment.

• Core Skills: Exceptional organization, communication, and multitasking ability.

• Trustworthiness: Must be comfortable handling highly confidential information and high-trust responsibilities.

• Tech Stack: Demonstrated experience with operational tools like Notion, Slack, and 1Password.

• Mindset: A proactive, analytical, and results-driven mindset is essential.

Nice-to-Haves

• Interest in fintech, business operations, or systems-thinking methodologies.

• Previous experience supporting founders or senior C-suite leaders.

• Familiarity with AI and automation tools. 🤖

• Furthermore, you should be detail-oriented, confident, and capable of providing constructive feedback.

Why Join Fanvue?

Fanvue is officially recognized as one of The Sunday Times Best Places to Work 2025. Therefore, when you join us, you will:

• Join a talented, mission-led team empowering creators globally.

• Benefit from a culture built on innovation, speed, ownership, and transparency.

• Work fully remote (UK-based) with the flexibility to work your best hours.

• Additionally, enjoy hybrid accessibility for occasional London meetups.

• Receive unlimited paid holiday. 🏖️

Perks

• Schedule: Flexible working schedule tailored for high performance.

• Leave: Unlimited paid holidays.

• Environment: Work in a creative and dynamic environment, actively shaping the future of the creator economy.

• Collaboration: Opportunity to collaborate directly with a high-performance leadership team.

If you’re ready to step into a strategic EA role where your operational impact truly matters, don’t wait — apply today and be part of the future of the creator economy! 🚀