Team Operations Executive Job Opportunity in the United Kingdom! 

Team Operations Executive Job Opportunity in the United Kingdom!

Are you a true multitasker who thrives in fast-paced environments? Do you love variety, meticulous organization, and being the indispensable go-to person who keeps everything running smoothly? If this sounds like you, then this Team Operations Executive job Opportunity in the United Kingdom at Intelligent Media might be the perfect fit! 🚀 We’re seeking an individual ready to dive into a dynamic publishing and events team based in London, operating on a hybrid model. This role is available as either full-time or part-time (3–5 days/week), with a competitive salary ranging from £24,000–£28,000 per year, depending on your experience.

About Intelligent Media

We are Intelligent Media, a small yet rapidly growing publishing and B2B events company proudly based in London. For over 20 years, we have empowered school business professionals across the UK through our esteemed Education Executive magazine, informative newsletters, and our rapidly expanding EdExec LIVE events.

Notably, in 2025, we are scaling our events across 8 locations – and plan to grow even further in 2026! We are a tight-knit, creative team that deeply values proactiveness, ownership, and a positive spirit. If you genuinely enjoy a hands-on role where every day brings something different, we would absolutely love to hear from you. 🎯

What You’ll Be Doing

As a vital member of our team, you will provide essential support across our events, publishing, and commercial departments, ensuring that nothing slips through the cracks. You can consistently expect variety, collaborative work, and a strong sense of purpose in your daily tasks.

Your Core Responsibilities Include:

• Admin, Operations & Logistics:

  • You will respond promptly and professionally to client, supplier, and venue queries.
  • Furthermore, you will maintain accurate CRM records, while also supporting scheduling and logistical arrangements.
  • Additionally, you will handle ordering supplies and managing deliveries efficiently.

• Campaign & Content Support:

  • You will track timelines, proactively chase contributors, and assist with proofreading and other editorial tasks.
  • Moreover, you will help with content scheduling and asset management.

• Database & Contact Management:

  • You will ensure our email and CRM systems remain consistently updated.
  • Beyond that, you will manage event bookings, collect valuable feedback, and maintain precise supplier records.
  • You will also research and build new contact lists to support our growth.

• Event Preparation & Delivery:

  • You will meticulously prepare all necessary materials and kits for our events.
  • Crucially, you will attend up to 12 live events annually, providing on-site support.
  • You will also assist with delegate check-ins, coordinate speakers, and manage on-site logistics.

• Team Coordination:

  • You will actively spot potential issues and solve them proactively, ensuring smooth operations.
  • Lastly, you will keep everyone aligned with timely updates and structured communications.

What We’re Looking For

We believe you are someone who loves to stay highly organized, communicate clearly, and keep things moving forward effectively. Whether you’re an organized graduate or an individual with some prior project experience, this junior to mid-level role offers exceptional variety, creative exposure, and significant growth opportunities.

You Must Possess:

• Superior organizational skills with strong attention to detail.
• Excellent communication abilities (via email, phone, and face-to-face interactions).
• Comfort with shifting priorities and the ability to meet tight deadlines.
• A self-starter attitude that brings clarity and calm to a busy team environment.

Tools & Experience:

• You should be comfortable using Excel, Google Sheets, and CRM systems.
• Familiarity with project management tools like Monday.com, Asana, Mailchimp, or Copilot is beneficial.
• You must be a quick learner, particularly with new tools such as GetResponse or various AI applications.

Bonus (Not Essential, But a Plus):

• 1–3 years of experience in a team support, administration, or operations role.
• Prior experience in publishing, media, or events.
• Familiarity with design tools like Canva, Mailchimp, or InDesign.
• Experience working in a small business environment.

Perks You’ll Enjoy

We offer a rewarding package designed to support our valued team members:

• Financial Incentives: Potential for a yearly bonus. 💰
• Generous Leave: Enjoy 23 days of annual leave plus bank holidays. Additionally, you can earn up to 7 extra days through event work.
• Flexible Time Off: You have the option to take up to 21 additional unpaid leave days, providing ultimate flexibility. 🧘‍♂️
• Work Environment: Benefit from hybrid working from our Shoreditch office, with additional remote flexibility. 🏡 We also have a casual dress code.
• Security & Support: Access a company pension, sick pay, and bereavement leave. ❤️
• Remote Setup Support: We provide support for your work-from-home setup. 🌐
• Impactful Work: Have a real voice in a purpose-driven company that is making a tangible impact in education. 💬

Ready to Apply?

If you’re excited by variety, love keeping teams organized, and are ready to bring your energy into a small but mighty team, then apply now! Help us create incredible experiences across publishing and live events! 🎤📚

We are deeply committed to equity and inclusion. Therefore, please let us know if you need any adjustments at any stage of the recruitment process – we are here to support you as a whole person, not just a job title.

Apply Now – Be the Organizing Force Behind Our Growing Success! 📩

Application Deadline: July 1, 2025